We need a Technical Assistant,
Industry: Oil & Gas
City/Country: Doha, Qatar
Location: Doha
We are looking for a Technical Assistant for one of our clients with the following details:
Start Date: September 2026
Duration: 31-Dec-2027
Location: Doha, Qatar
Work status: Residential, Single
QUALIFICATIONS & EXPERIENCE
- Professional Experience (number of years) : 10
- Experience within Project : (number of years) : 5
- Diploma or high certificate is required.
- Multi skilled competencies
- Co-ordinated approach to resolving problems in a timely manner
- Working knowledge of document & data control
- Fluent in English
- Good interpersonal and communication skills
- Strong time-management skills and the ability to organize and coordinate multiple tasks simultaneously.
- Ability to work under pressure with minimal supervision
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
ACTIVITIES
Executive Support:
- Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
- Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
- Treat all information obtained during the course of the work with confidentiality.
- Manage professional scheduling for Head of Department or E&C manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
Personnel management:
- Manage, coordinate, and arrange department's travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite
- Personnel Leave Management
- Manage onboarding of new joiners and offboarding of departing employees. Main Master List records.
- Book and follow contractors newcomer onboarding process including:
- Incident Free training with NOC training Dept/HR
- PPE request
- IS request (User Access, Software/Hardware arrangements)
- Handle Employee expense claims.
- Request and follow up E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator.
- Confirm with contractor all assigned resources have their certificates up to date.
- Ensure proper communication with contractor to ensure timely mobilization of personnel.
- Manage mobilization and field movement of 300-400 pax personnel.
- Request and follow up E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator.
- Confirm with contractor all assigned resources have their certificates up to date.
- Ensure proper communication with contractor to ensure Personnel mobilization
- Manage onshore training assignment for offshore personnel (TRF, communication with their relative company for hotel booking, transportation).
- Office/desks arrangement for E&C employees.
- Coordinate and follow up all General Services requests for E&C.
- E&C Intranet page publications / updates
- Office/desks arrangement for E&C employees.
- Coordinate and follow up all General Services requests for E&C.
Document Management:
- Input, or make sure that all technical documents are entered into MANASA data base and follow them up and when needed review the workflow.
- Control and expedite regularly overdue documents or comments
- Carry out the distribution of all technical documents
- Prepare Adhoc reports, presentation to Head of Department as and when requested.
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