We need a Procurement Senior Associate
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
Based in Salalah, in Dhofar Governorate, Oman, the Procurement Senior Associate plays a key role to ensure the smooth and compliant acquisition of goods, services, and works for the ARISE Program. Reporting both to the ARISE Program Lead (Program Director) and working closely with the HQ of Procurement Team, the Senior Associate will manage end-to-end procurement processes from drafting the Procurement strategy and managing bidding processes to awarding the contracts for complex consulting services, feasibility studies, and infrastructure construction. This role requires strict adherence to GGGI's E-Procurement and ERP systems, as well as donor and government regulations.
PURPOSE
Collaborate with the Program Director to develop and finalize the Phase 1 ARISE Program Procurement Plan
Monitor the execution of the procurement plan ensuring that all the procurement activities are planned, have allocated budgets and are being implemented within the approved timeline
Collaborate with the Program Director and the Team to ensure the Procurement Plan is periodically updated, as per the workplan needs
Provide periodic updates to the Program director and the team on any delays, challenges or bottlenecks, identify and escalate potential procurement risks, delivery delays, market shortages, and suggest proactive solutions to the Program Director and the team
Assist the team in drafting Terms of Reference (ToRs) and technical specifications for goods and services in compliance with GGGI Rules and Regulations and the Grant Agreement conditions
Prepare contracts, ensuring the technical clearance before submission.
Take procurement actions in compliance with GGGI Procurement rules and regulations, manage the end-to-end procurement process using GGGI internal systems and GGGI’s Templates for Quotations requests and Invitations to BID
Follow up on the delivery of key milestones by the contractors, as relevant and applicable..
Ensure transparent, efficient, and cost-effective acquisition of equipment, and services
Maintain and track records for the audit purposes
Ensure all procurement actions strictly adhere to GGGI Procurement Policies, delegation of authority limits, and specific donor procurement requirements where applicable
Provide the support to organize, facilitate and/or deliver onboarding, training, and learning initiatives on procurement for MENA personnel.
Provide the support to deliver training and support capacity building of MENA staff to ensure widespread knowledge and understanding of procurement processes, policies and procedures.
ENGAGEMENT
Reports directly to the ARISE Program Director and works closely with the Financial Control Senior Associate and the broader PIU technical team.
Works closely and collaboratively with the GGGI HQ Procurement Unit in Seoul to coordinate processes, ensure institutional compliance, and proactively solve any technical or system-related procurement issues.
Collaborates actively with internal technical teams to ensure that technical specifications, TORs, and evaluation criteria are highly accurate and aligned with procurement standards.
Engages with local and international vendors, contractors, and consulting firms to facilitate bidding and contract negotiations.
Liaises with Omani government entities to ensure alignment on logistics, customs, and administrative arrangements.
DELIVERY
- Launch the procurement process timely, using GGGI systems and in compliance with GGGI rules and regulations and the donor requirements, when applicable
- Assist the ARISE Program Team effectively and timely provided when needed to develop quality ToRs and Technical specifications documents
- Maintain procurement plan of the Phase 1 Oman ARISE initiative, including regular, timely updates and risk assessment to align with project implementation plan and budget
- Track records maintained for audit-ready documentation
- Perform other tasks assigned as per required instructions, in support of the implementation of initiatives assigned with the MENA Regional PIU Support team
QUALIFICATIONS
Bachelor's degree in business administration, supply chain management, procurement, finance, law, or a related field. A Master's degree or professional procurement certification (e.g., CIPS) is an added advantage.
A minimum of 5 years of experience in Procurement, contract management, and supply chain operations.
Proven experience handling complex procurements, including large-scale construction works and international consulting services, preferably within an international organization, NGO, or government agency.
Good level of proficiency in Enterprise Resource Planning (ERP) systems and E-Procurement software.
Exceptional analytical, writing, and presentation skills in English are required.
Fluency in Arabic is an asset for this role and is highly desirable.
FUNCTIONAL
Deep understanding of and strict adherence to public/international procurement principles (transparency, fairness, value for money), rules, and regulations.
Demonstrated experience in project procurement monitoring, budgeting, and delivery.
Ability to work closely with technical experts to review and finalize technical bidding documents, terms of references (TORs), and inception reports.
Exceptionally organized with excellent prioritization skills and high attention to detail.
Ability to manage external vendors, consulting firms, and coordinate procurement delivery across multiple internal technical teams without direct line management authority.
Strong organizational skills and attention to detail, with the ability to manage competing priorities in a time-sensitive environment (e.g., executing critical procurements during the inception phase).
Solutions-oriented mindset, with a proactive and adaptive approach to problem-solving during complex vendor negotiations and contract management.
Commitment to collaboration, transparency, data ethics, and continuous learning within a complex, multi-stakeholder environment.
Understand and actively support GGGI's mission, vision and values.
Promote an organizational culture of trust, transparency, respect and partnership.
Excel at problem solving, ask questions and seek support when needed, share easily information and knowledge with others both internally as externally.
Manage emotions and stress positively, build rapport and resolves conflict easily.
Strong ability to work independently and/or remotely, while maintaining productivity.
Be able to lead and manage a project independently, while knowing when to seek advice and liaise closely with the relevant GGGI structures.
The Procurement Senior Associate is an G7NAT grade level in GGGI's national salary scale, . In addition, GGGI provides 27 days of annual leave, flexible work arrangements and contribution towards private health insurance that covers dental and vision. The appointment is for 24 months, renewable subject to satisfactory performance and budget availability.
GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work commitments and personal and family commitments, thus ensuring high performance, long-term productivity and well-being of Staff members.
For more information on GGGI's terms and conditions (allowances, health care, education etc.) please familiarize yourself with GGGI's Rules and Regulations that can be found here: https://gggi.org/policy-documents/.
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