Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Office Admin Coordinator, Poland

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

About the role

The Office Admin Coordinator for the Warsaw office is responsible for managing and coordinating administrative activities within the office to ensure efficient operations. This role involves a variety of tasks including office management, administrative support, and coordination of activities to support the overall productivity of the organization.

Main Tasks and Responsibilities

Office Management:

Managing daily office operations, including maintaining office supplies, equipment, and facilities.

Ensuring the office environment is clean, organized, and conducive to productivity.

Handling incoming and outgoing mail, packages, and deliveries.

Administrative Support:

Implementing and overseeing administrative projects, systems, procedures, and policies (e.g. travel policy)

Serving as a key user and administrator of a company travel platform Egencia for both commercial office and shared service organization

Coordinating car fleet administration activities for both commercial office and shared service organization, including periodical update of car fleet policy.

Providing administrative support to executives and other staff, including scheduling meetings, managing calendars, and organizing travel arrangement.

Assisting in the preparation of documents, reports, and presentations.

Coordinating and scheduling internal and external meetings and events

Coordination Activities:

Serving as the primary point of contact for office-related inquiries and requests.

Coordinating with external vendors and service providers for office maintenance and services

Assisting in the onboarding process for new hires, including setting up workstations and providing necessary materials.

Communication:

Handling phone calls, emails, and other correspondence, and directing them to appropriate staff.

Communicating effectively with staff, vendors, and visitors to ensure smooth operations.

Maintaining accurate and up-to-date records, files, and documentation.

Coordinating internal communication and corporate events.

Financial Administration:

Assisting with basic financial tasks, such as processing invoices, expense reports, and purchase orders.

Maintaining records of office expenses and budget tracking

Who are you?

You have:

Minimum of 2-3 years of experience in office administration or a related field, preferably in international environment.

Experience in managing office operations and providing administrative support.

Strong communication and interpersonal skills.

Ability to handle confidential information with discretion.

Experience with event organization/coordination would be an asset.

You are:

Excellent at multitasking

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Detail-oriented with strong problem-solving abilities.

Capable of working independently and as part of a team

Fluent in English and Polish.

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://careers.orifarm.com/job/Warsaw-Office-Admin-Coordinator-00-189/1353458955/

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

And, you may never be found by the recruiter, in spite of your 'CV information' existing in the database...

... And, you'll wonder why you get rejected in spite of being a PERFECT MATCH for the Job.

Our leading services and their respective One-time Investment are as follows:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

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We've all heard we need to ”tweak the CV” to match the 'job vacancy’.

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Else, close this website, continue doom-scrolling on your phone, and curse everything/everyone for your failure to find a good job.

You know you're talented and skilled, BUT, it takes effort to search and apply for jobs that will take you to the NEXT LEVEL.

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So, what is the Meaning of Lionify?

To Do Everything it takes…to find your DREAM JOB.

Navigate here: https://lionify.ai/

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Also, read reviews about "www.Dubai-Forever.Com" on TrustPilot.com, the world's must trusted review site...

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Navigate here for the Latest CV Samples & Templates, APPROVED by recruiters. For FREE!:
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Join the Middle East's Best Job Groups on Whatsapp:

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Submit your CV here, as well:

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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

Excited about working in the GCC? Click on one of the banner's below...

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SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.

Do this GOOD DEED.

You never know who will benefit from it.

You've heard about KARMA right?

It's waiting to give you 10X of whatever you do...Do the Good Deed. FORWARD NOW!

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Executive Secretary, Muscat, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Purpose

Provides high-level administrative support to the CEO, Board members, and other senior executives, ensuring smooth and efficient operation within the Executive Office. This role involves managing schedules, preparing reports, coordinating meetings, and liaising with stakeholders. The Executive Secretary acts as the primary point of contact for internal and external communications, representing the Executive Office with professionalism and discretion.

Responsibilities & Accountabilities

Executive Support

Manage the daily schedule, calendar, and correspondence of the CEO and other senior executives, prioritizing tasks and ensuring efficient time management.

Prepare, review, and edit documents, reports, and presentations for internal and external meetings, ensuring accuracy and high standards.

Handle sensitive and confidential information with discretion, maintaining the trust and integrity of the Executive Office.

Meeting Coordination

Organize and coordinate meetings, including preparing agendas, materials, and minutes.

Schedule and arrange logistics for board meetings, executive committee meetings, and other high-level sessions, ensuring all participants have necessary information and resources.

Attend meetings as required, capturing detailed minutes and ensuring timely follow-up on action items.

Responsibilities & Accountabilities(Additional)

Communication Management

Act as the primary point of contact for the Executive Office, screening calls, emails, and requests from both internal and external parties.

Liaise with key stakeholders, including Board members, senior management, and external partners, on behalf of the CEO and executive team.

Draft correspondence, responses, and official communications for the Executive Office, ensuring clarity, professionalism, and alignment with company policies.

Travel & Event Management

Arrange travel itineraries for the CEO and other executives, including flights, accommodation, visas and transport, ensuring alignment with schedules and budgets.

Coordinate and plan executive events, functions, and meetings as needed, handling logistics, invitations, and agendas.

Responsibilities & Accountabilities(Additional)

Document and File Management

Maintain organized records and filing systems for the Executive Office, including electronic and hard copies of essential documents.

Ensure that records are accurately maintained, easily accessible, and compliant with company policies on data management and confidentiality.

Project Assistance

Provide administrative support on special projects, working closely with executives and cross-functional teams to support organizational initiatives.

Track project milestones, update progress reports, and follow up on deadlines and deliverables as required.

Office Administration Support

Assist in general office administration duties, such as ordering supplies, arranging maintenance, and coordinating with vendors for the Executive Office.

• Monitor office expenses related to executive operations, ensuring adherence to budget and timely reporting.

Required Qualifications

Education and Experience

Minimum 5 years of experience working in a similar role.

Bachelor’s degree in Business Administration, Management, or a related field.

Proven experience in the energy sector with a good understanding of managing schedules for executives.

Excellent written and verbal communication skills

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://career55.sapsf.eu/sfcareer/jobreqcareer?jobId=719&company=energydeve

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

UAEN Receptionist, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a UAEN Receptionist,

Key Accountabilities

Effective Implementation of the Visitors Management Policy and any related issues affecting the business from the reception desk.
Maintain good communication between different departments and the security management.
Receive external and internal customers in a professional and efficient way.
Report attendance violations or related incidents if observed.
Adherence to company guidelines and instructions of security management without fail.
Ensure no incident occurs relating to receptionist activity.
Provide courtesy of visitors and staff and take an “extra mile” to assist visitors or staff.
Properly greet and provide specified information to the visitor, i.e., floor and meeting room.
Update the daily booking calendar to avoid meeting overlaps.

Qualifications

High School and above

Experience

Reception / Customer Service (Preferred)

Skills

Good Customer Service
Communication Skills (Arabic & English)
Good Computer Knowledge including MS Office
Ability to handle situation related to tampered customers
Learning adaptation

Competencies

Please provide the level of competency as per the grade: Level 1 for Band 6, Level 2 for Band 5, level 3 for Band 4, level 4 for Band 3.

Think strategically (Level 1 of 5)
Achieve tangible results (Level 1 of 5)
Lead breakthrough change (Level 1 of 5)
Exceed customer expectations (Level 1 of 5)
Nurture, Inspire and Motivate (Level 1 of 5)
Target win-win outcomes (Level 1 of 5)

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://fa-ewnx-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/12098

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Office Administrator, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Office Administrator

Why join us?

Our purpose is design for the good of humankind. It’s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.

Job description – Office Administrator KSA

Purpose of the job

To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.

Specific responsibilities

Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA

Resource management

Financial:

None

Human:

None

Contacts and relationships

Internal contacts:

Sales Staff and Managers

HM Staff throughout International and the US

External contacts:

Clients

Dealers

Person profile

Education and experience

Essential:

Good level of Education

Excellent English – spoken and written

Fluency in verbal and written Arabic is preferred.

Experience of administration/sales support

Competences

Essential:

Able to communicate effectively at all levels, by telephone and face-to-face

Computer skills – word, excel and email

Good organisational skills

Good level of financial awareness

Characteristics

Essential:

Very professional, friendly and confident

Well presented and smartly dressed

Able to keep work area tidy at all times

Able to deal with irate customers with confidence and to keep a “calm approach” at all times of stress

Happy to work on own initiative.

Flexible

Mature attitude essential

Who We Hire?

Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://millerknoll.wd1.myworkdayjobs.com/en-US/MillerKnoll/job/Saudi-Arabia---Remote/Office-Administrator_JR108314-1

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Middle East Jobs, Careers, Vacancies

Office Admin Coordinator, Poland

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Executive Secretary, Muscat, Oman

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

UAEN Receptionist, UAE

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Office Administrator, KSA

Job description – Office Administrator KSA

Person profile

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

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ATS CV

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