Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts
Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Document Controller, Abu Dhabi, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.


Job Description

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.

Correlating information relating to projects and proposal records.

Type, copy, distribute and file the project correspondence and meeting minutes.

Assist in the preparation of the minutes of meetings with the project managers and directors.

Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).

Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.

Prepares transmittals for engineering documents and requisitions.

Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.

Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc

Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.

Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.

Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.

Assist in arranging for social activities when requested by the Manager Environmental Engineering

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Qualifications

Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment

Strong proficiency with document management systems and MS Office applications

Excellent organizational and time management skills with the ability to prioritize multiple tasks

Exceptional attention to detail and accuracy in record keeping

Professional communication skills and ability to coordinate effectively with diverse teams

Familiarity with construction, industrial, or project-based documentation standards

Knowledge of regulatory compliance requirements and document retention protocols

Preferred experience with project management software and digital document management tools

Ability to work independently and take ownership of document control processes

Flexibility and adaptability to work in a dynamic site environment





DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://aecom.jobs/abu-dhabi-are/document-controller/4F3A46C8836D42CBAE31D198A68AE2DE/job/?vs=1606


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What is an ATS CV?

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Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. In the image below, 'PMP' has gone into the 'Mobile Number' column. The Mobile Number '052 1234567' has gone into the 'Main Skill' column.

Applicant Tracking System Incorrect Parsing

So a recruiter searching for a candidate with PMP certification, will never find this person, in spite of his 'CV information' existing in the database...

...And, he will wonder why he gets rejected in spite of being a PERFECT MATCH for the Job.


Our leading services are as follows. Click the link as per your experience level:


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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

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Executive Admin, Riyadh, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We need an Executive Admin


Experience 3 - 5 years

Category: Admin

Location: Riyadh - KSA

Type: Contract Base

Job Description

We are seeking a highly organized and proactive Executive Admin (Females Only) to support our office in Riyadh and will report to the Managing Director for the KSA office. The ideal candidate must be Arabic speaker and excellent in English. This role requires a dynamic individual capable of managing multiple tasks, providing exceptional support to our executives, and contributing to the smooth operation of our office.

Responsibility

  • Provide comprehensive administrative support KSA office, including calendar management, travel arrangements, and meeting coordination.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Manage incoming communications, including emails and phone calls, ensuring timely responses and appropriate follow-up.
  • Assist in organizing company events, meetings, and conferences, including logistics and material preparation.
  • Maintain and organize files and documents, both physical and electronic, ensuring easy access and confidentiality.
  • Conduct research and compile information to support executive decision-making.
  • Collaborate with other team members to streamline office operations and improve efficiency.

Requirements

  • A Diploma’s degree in Business Administration or a related field is preferred.
  • 2+ years of experience in an administrative support role, preferably in a corporate environment in KSA.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills in both Arabic and English, both written and verbal.
  • Excellent organizational skills and attention to detail.
  • Preferred experience in using Etimad Platform.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Strong interpersonal skills and the ability to work collaboratively with a diverse team.
  • This is a full-time position working from Sunday to Thursday, 8 hours a day.
  • The applicant for this job must be a resident of KSA.

Requirements

  • A Diploma’s degree in Business Administration or a related field is preferred.
  • 2+ years of experience in an administrative support role, preferably in a corporate environment in KSA.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills in both Arabic and English, both written and verbal.
  • Excellent organizational skills and attention to detail.
  • Preferred experience in using Etimad Platform.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Strong interpersonal skills and the ability to work collaboratively with a diverse team.
  • This is a full-time position working from Sunday to Thursday, 8 hours a day.
  • The applicant for this job must be a resident of KSA.

Why you should apply?

  • GOSI contribution will be covered
  • Medical Insurance
  • Bonus: after completing the first year.

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.


πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. In the image below, 'PMP' has gone into the 'Mobile Number' column. The Mobile Number '052 1234567' has gone into the 'Main Skill' column.

Applicant Tracking System Incorrect Parsing

So a recruiter searching for a candidate with PMP certification, will never find this person, in spite of his 'CV information' existing in the database...

...And, he will wonder why he gets rejected in spite of being a PERFECT MATCH for the Job.


Our leading services are as follows. Click the link as per your experience level:


πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²


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Read the recommendations our customers have given us, on my LinkedIn profile:

https://www.linkedin.com/in/shabbirfkagalwala/details/recommendations/

Navigate here for more testimonials/feedback about our expertise and results:

www.dubai-forever.com/resume-writing-feedback.html
www.dubai-forever.com/cv-writing-reviews.html

Also, read reviews about "www.Dubai-Forever.Com" on TrustPilot.com, the world's most trusted review site...


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Join the Fastest Growing Job Group on LinkedIn:

Fastest Growing LinkedIn Job Groups in UAE/GCC, Join for Free

Join the Middle East's Best Job Groups on Whatsapp:

Dubai, Abu Dhabi, UAE, Middle East Whatsapp Jobs Groups, Join for Free

Join our Telegram Group:

Fastest Growing Telegram Job Groups in UAE/GCC, Join for Free

Submit your CV here, as well:

Submit Your CV for GCC Jobs

We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

Excited about working in the GCC? Click on one of the banners below...


UAE Vision 2021 Saudi Vision 2030 Qatar Vision 2030 Bahrain Vision 2030 Kuwait Vision 2035 Oman Vision 2040

---------PAID ADVERTISEMENT------------

Watch, Like, and Subscribe to the YouTube Channels:

House of Focus creates original cinematic Deep Focus Music and immersive Flow State Soundtracks™ designed for studying, coding, reading, writing, creative work, and distraction-free productivity.

https://www.youtube.com/@HouseofFocus-28

Indian Folk Originals - We create original Punjabi folk-inspired wedding songs built around the biggest moments of Indian celebrations.

https://www.youtube.com/@IndianFolkOriginals

Hedgehog Haven - Discover beautifully crafted, photorealistic hedgehog videos set in tranquil forests, cozy gardens, misty mornings, gentle rain, autumn leaves, snowy landscapes, and magical natural habitats from around the world.

https://www.youtube.com/@HedgehogHaven-6

If you want to promote your services/products as well, get in touch with us.

SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.

Do this GOOD DEED.

You never know who will benefit from it.

You've heard about KARMA right?

It's waiting to give you 10X of whatever you do... Do the Good Deed. FORWARD NOW!


πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²   πŸ‡§πŸ‡­   πŸ‡°πŸ‡Ό   πŸ‡¦πŸ‡ͺ   πŸ‡ΈπŸ‡¦   πŸ‡ΆπŸ‡¦   πŸ‡΄πŸ‡²
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PA to Head of Primary, Abu Dhabi, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We need a PA to Head of Primary

Job Posting Date: 15 Sept 2026
Location: Abu Dhabi, AE
Job ID: 10225
School: The British International School Abu Dhabi
Company: Nord Anglia Education

PA to Head of Primary


The British International School Abu Dhabi is looking to appoint a PA to Head of Primary to join a well-established, supportive team in a highly successful school.


The closing date for applications is 30th September 2026.


About the role


PA to Head of Primary will provide high-level executive, administrative and strategic support to the Head of Primary, ensuring effective organisation, communication and coordination across the Primary School. The post holder will support school improvement priorities, streamline systems and processes, coordinate key projects and strengthen stakeholder engagement, contributing to the smooth and efficient operation of the school.This is a highly collaborative role that requires initiative, flexibility and a solutions-focused approach. The successful candidate will make a significant contribution to the effectiveness of the Primary Leadership Team and to the overall experience of staff, pupils and families by ensuring that the Primary School operates in an organised, responsive and professional manner.


Please click on the following link to access the job description for this vacancy: Job Description-PA to Head of Primary.pdf

About Our School


The British International School Abu Dhabi is a highly successful, growing school with a committed and inspirational team of teaching professionals at its heart. Our close-knit, supportive team is honoured to be at the centre of our community, educating students aged 3-18, from more than 90 nationalities.


The school was originally opened in 2009 and is now widely recognised as one of the leading schools in the Middle East. The school was internationally recognised by winning awards at the prestigious International School Awards in both 2020 and 2021, the only school in the world to do so.


To learn more about our school, please visit http://www.nordangliaeducation.com/our-schools/abu-dhabi


As an employer, our aim is to create an environment where colleagues are welcomed and are able to bring talents, skills, background and experiences to their roles in an open and inclusive workplace where people from all backgrounds work together with dignity and respect.


Selection Process


Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Head Teacher/Principal/Line Manager.


Safeguarding


At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture. All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.


DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.


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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. In the image below, 'PMP' has gone into the 'Mobile Number' column. The Mobile Number '052 1234567' has gone into the 'Main Skill' column.

Applicant Tracking System Incorrect Parsing

So a recruiter searching for a candidate with PMP certification, will never find this person, in spite of his 'CV information' existing in the database...

...And, he will wonder why he gets rejected in spite of being a PERFECT MATCH for the Job.


Our leading services are as follows. Click the link as per your experience level:


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We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

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