Summary:
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
The HR Operations Assistant provides hands-on support for daily HR operational activities, ensuring smooth employee lifecycle management, compliance with Saudi labour regulations, and effective use of government HR platforms. The role supports HR administration while maintaining strict confidentiality of employee information.
This role reports to the Operations Manager.
Responsibilities include:
Support HR operational tasks including onboarding, offboarding, and employee documentation.
Maintain accurate employee records and HR files in accordance with firm policies.
Prepare HR letters and documentation including employment certificates, contracts, and internal HR communications.
Maintain HR systems and internal employee databases.
Assist with HR government platforms including Qiwa, GOSI, Muqeem, and Mudad.
Support visa processes, work permits, and regulatory documentation.
Respond to employee HR queries and provide guidance on HR procedures and policies.
Coordinate onboarding activities including documentation, orientation, and internal system setup.
Assist in coordinating employee benefits, insurance, and HR administrative matters.
Support recruitment coordination including interview scheduling and candidate tracking.
Assist with HR reports and internal HR documentation.
Organize HR initiatives such as training sessions and employee engagement activities.
Maintain strict confidentiality when handling employee data, salary information, and personal records.
Qualifications:
Strong organizational and administrative skills
High level of confidentiality and professionalism
Ability to manage multiple tasks and priorities
Strong interpersonal and communication skills
Attention to detail and accuracy
Proactive and service-oriented mindset
Native Arabic and fluent English (written and spoken)
Ability to work in a fast-paced professional environment.
Willingness to work outside standard hours when required.
Experience:
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
2–4 years of experience in HR administration or HR operations.
Experience working with Saudi HR government platforms preferred.
Previous experience in professional services or a law firm environment is an advantage.
DETAILS TO REGISTER FOR THIS JOB:
https://job-boards.greenhouse.io/gibsondunn/jobs/4252895009?gh_src=wrgk3prn9us
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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.
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