We need an Administrative Assistant,
Position Level
Admin Assistant
Reporting Lines
CEO
Directors
Directors
Division
Support Services
Grade
10 - 12
Position Summary
RISKTAL is a boutique management consulting firm that has been founded in Dubai - UAE with an objective of delivering high quality specialized advisory services in the fields of organizational risk management, management consultancy, internal audit, forensic services and professional specialized training.
RISKTAL's Support Services Division is seeking an ambitious, energetic and innovative talent to join its team and be part of the growth of the Firm.
As an Administrative Assisstant, you are expected to support RISKTAL's leadership with administraive tasks and contribute in streamlining the daily operations.
Key Responsibilities *
- Provide general support to the CEO Office including agenda setting, key decision making/informational items requested by the team, completion of standard reporting, tracking decisions and ensuring all follow up items are completed.
- Support RISKTAL's Division's Directors administratively.
- Compile and coordinate materials to be submitted to Executive meetings.
- Assist in research, preparation, and written documentation for special projects, presentations and meetings.
- Support the preparation and management of reports requested by stakeholders regularly and on ad hoc basis.
- Hold meetings with departments to gather and validate data.
- Maintain a repository of all reports.
- Act as a liaison with visiting VIP guests.
- Draft correspondence based on a general outline of points, and prepares PowerPoint and other presentations as needed.
- Ensure proper and timely routing of purchase requests, phone calls and daily mailings; prepare responses to correspondence containing routine inquiries.
- Assist with planning/preparation for special events (i.e. the Firm's meetings, social gatherings) and executive meetings.
- Demonstrate continuous efforts to improve effectiveness, produce quality work and anticipate the needs of the CEO Office.
- Perform other duties as assigned.
- This section describes the key responsibilities related to the role; however, under no circumstances would those be treated as the sole responsibilities. The expectations of the successful candidate are to multitask and effectively contribute to the team and the Firm's vision as required by RISKTAL's leadership to achieve the desired strategic objectives.
Personal attributes
- Self-motivated.
- Dynamic, energetic and positive attitude.
- Confident.
- Presentable and personable.
- Excellent communication skills.
- Innovative drive.
- Works well under pressure.
- Attention to detail.
Professional attributes
- Strong planning and organizing skills.
- Strong collaboration and time management skills.
- Ability to work in a complex matrix management model.
- Great Microsoft office skills.
- High standard of formal correspondence and business correspondence in English and Arabic required.
- Practical experience is a must have, preferably with support services of a consulting firm for a minimum of 4 years.
Attributes that might give you an edge
- Bi-lingual capabilities (English and Arabic).
Minimum qualifications
- Bachelor's degree preferred with 4 years of relevant experience.
- In the absence of a Bachelor degree, a high school or associate degree will be considered with a minimum of 8 years of relevant experience.
DETAILS TO REGISTER FOR THIS JOB:
https://www.risktal.com/career-opportunities/
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