Receptionist (Front Office) - Riyadh - KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Summary  :

The Receptionist & Admin Coordinator is responsible for providing front-office and administrative support to ensure efficient branch operations and a professional customer experience. The role serves as the first point of contact for visitors, clients, and employees while supporting branch administration, facilities coordination, employee services, and business operations. The position ensures smooth day-to-day functioning of the branch through effective communication, coordination, and compliance with company standards and procedures. 

 Responsibilities 

Front Office & Visitor Management

Greet and welcome visitors, clients, and guests professionally, direct them to the appropriate personnel, and manage visitor access in accordance with company security procedures.

Answer, screen, and forward incoming calls, respond to general inquiries, and ensure accurate message handling through phone, email, and in-person interactions.

Maintain a professional reception area and manage incoming/outgoing mail, courier services, and visitor records.

Administration & Facilities Coordination

Ensure smooth day-to-day branch operations by managing office supplies, facilities, utilities, maintenance activities, and vendor coordination.

Support office relocations, tenancy renewals, license renewals, and annual maintenance contracts (AMCs) while ensuring compliance with health, safety, and security requirements.

Coordinate meeting room bookings, appointments, branch calendars, and general administrative activities including filing, scanning, documentation, and record management.

Employee & Corporate Support

Coordinate employee onboarding and offboarding activities, including workstations, access cards, IT requirements, travel arrangements, and clearance processes.

Collect and verify attendance, overtime, and other employee-related records for payroll and HR purposes.

Support employee engagement activities and coordinate with internal departments such as HR, IT, Procurement, and QHSE to meet operational and employee requirements.

Operational Support

Assist with branch reporting, KPI tracking, logistics coordination, shipment documentation, and vendor communications.

Serve as a key administrative contact for employees, visitors, vendors, and service providers, ensuring timely resolution of inquiries and operational issues.

Skills & Competencies

Strong communication, interpersonal, and customer service skills.

Professional appearance and ability to represent the company positively.

Excellent organizational, multitasking, and time management abilities.

Strong attention to detail, accuracy, and problem-solving skills.

Ability to handle multiple priorities and remain calm under pressure.

Proficiency in Microsoft Office and general administrative processes.

Ability to coordinate effectively with internal and external stakeholders.

DETAILS TO REGISTER FOR THIS JOB:

Make Sure Your CV is ATS-friendly.

https://jobs.tuvsud.com/job/Receptionist-(Front-Office)-Riyadh-KSA/5385-en_US?src=LinkedIN


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What is an ATS CV?

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Entry Level (0 - 2 Years Career Experience)

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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.


It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.


Excited about working in the GCC? Click on one of the banner's below...






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SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.


It is to help people who are searching for jobs from across the world.


This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.


Do this GOOD DEED.


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