Job Summary:
The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director’s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters’ requirements.
Key Responsibilities
Calendar & Meeting Management
Manage and maintain the GCC Director’s calendar, including scheduling meetings, appointments, and internal/external engagements
Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items
Arrange and support executive-level meetings with GCC country heads and stakeholders
Travel Coordination
Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries
Ensure all travel arrangements align with company policies and executive preferences
Administrative & Approval Processes
Handle and track internal approval workflows (e.g., expenses, contracts, and requests)
Maintain organized documentation and records for easy retrieval and compliance
Communication & Coordination
Act as a key point of contact between the GCC Director and internal/external stakeholders
Coordinate communication with GCC country heads and functional teams
Draft, review, and manage correspondence, reports, and presentations
Reporting & HQ Coordination
Compile, prepare, and submit reports required by headquarters in a timely manner
Follow up with GCC markets to gather necessary data and ensure accuracy and completeness
Support the Director in preparing business updates, presentations, and executive summaries
General Administrative Support
Ensure smooth day-to-day administrative operations of the GCC Director’s office
Maintain confidentiality and handle sensitive information with discretion
Qualifications & Skills
Bachelor’s degree in Business Administration or a related field
Minimum 3–5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management
Strong organizational and time management skills
Excellent written and verbal communication skills in English (Arabic is a plus)
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with ERP or approval systems is an advantage
Ability to multitask, prioritize, and work under pressure in a fast-paced environment
High level of professionalism, discretion, and attention to detail.
DETAILS TO REGISTER FOR THIS JOB:
https://careers.julphar.net/job/Dubai-Secretary/733055222/
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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.
Excited about working in the GCC? Click on one of the banner's below...
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