Role Purpose
Document Controllers are responsible for the timely, accurate and efficient preparation and management of documents in our Document Control System. Ensuring the efficient organisation, numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments for our projects.
To be successful in this role you should demonstrate time management skills, prioritisation and planning and organisation, with the ability to develop and maintain highly effective relationships, externally and internally.
Key Accountabilities
Responsible for overall coordination of controlled documentation within the Project(s) assigned.
Perform Document Control function within validated Master Control system.
Investigate and respond to corrective actions related to Document Control.
Receive, direct and relay telephone calls and fax messages to Project Director.
Receive, send, and prepare documents and ensure documents are complete and comprehensive in Transmittals while maintaining proper registers and filing.
Prepare letters, internal and external memos, and documents including Transmittals Clearance, CVI, RFI, O&M, Asset Register, etc.
Ensure and verify all outgoing documents in transmittals are composed properly and accurately.
Maintain accurate record of receipt and issue of transmittals.
Maintain records of project documents in hard copies and electronic files as per project filing.
Manage correspondence through MS Outlook and ACONEX.
Arrange weekly MEP Reports.
Handle all incoming and outgoing mails, correspondence and filling of records.
Process leave applications and update daily manpower attendance; submit to timekeeper.
Prepare Petty Cash Summary and payment certificates.
Maintain general filing system and file all correspondence.
Assist in planning and preparing meetings and conferences.
Update logs on a daily basis.
Compile project documents as per approved completion plan for handovers to clients.
Ensure proper coordination with other site offices and subcontractors.
Ensure strict adherence of HSE policies and procedures set
Report HSE incidents/violations etc. to superiors on time
Strict adherence of legal requirementsDrive innovation and encourage continuous improvement and cost-effective solutions without compromising quality.
Qualifications, Experience, Knowledge & Skills
Bachelor’s degree in business administration or other related field.
3+ years experience working experience (preferred construction site experience)
Should have the ability to operate individually and under supervision
Ability to develop and maintain highly effective relationships, externally and internally
Solid sense of confidentiality and discretion.
Outstanding interpersonal, written, and communication skills.
Ability to organize work effectively and prioritize with high attention to detail.
Excellent PC skills including MS Office products
Flexibility in order to adapt to varying and changing demands.
DETAILS TO REGISTER FOR THIS JOB:
https://careers.innovogroup.com/job/Dubai-Document-Controller-Duba/733147522/?utm_campaign=LinkedinJobPostings&utm_source=LinkedinJobPostings&applySourceOverride=LinkedIn
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What is an ATS CV?
Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:
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Entry Level (0 - 2 Years Career Experience)
Junior Professional Level (2 - 5 Years Career Experience)
Mid Level Professional (5 - 8 Years Career Experience)
Senior Professional Level (8 - 40 Years Career Experience)
Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)
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Read the recommendations our customers have given us, on my LinkedIn profile.
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Navigate here for more testimonials/feedback about our expertise and results:
www.dubai-forever.com/resume-writing-feedback.html
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Navigate here for the Latest CV Samples & Templates, APPROVED by recruiters. For FREE!:
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Join the Fastest Growing Job Group on LinkedIn:
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Join the Middle East's Best Job Groups on Whatsapp:
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Join our Telegram Group:
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Submit your CV here, as well:
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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.
Excited about working in the GCC? Click on one of the banner's below...
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SOCIAL INITIATIVE:
We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.
It is to help people who are searching for jobs from across the world.
This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.
Do this GOOD DEED.
You never know who will benefit from it.
You've heard about KARMA right?
It's waiting to give you 10X of whatever you do...Do the Good Deed. FORWARD NOW!
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