First Name: Hesham Nazih Afifi Mohamed
E-Mail Address: h_n_afifi@hotmail.com
Country: Egypt
Phone: +20 21010566866
Job Position Applying For: office manager/executive assistant
Current Job Title: executive assistant
Total Years of Experience: 20 years
Copy your Resume / CV in this box:
Private Business Apr 2019 – Now
Director of Planning and Follow-up Oct 2018 – Feb 2019
Global for contracting & real estate - Egypt
• Create sales team and management team and supervise their work assignments.
• Develop and supervise the implementation of sales plans.
• Follow-up of work between different departments to ensure the flow of work
• Visit sites with sales team
• Review all documentation of ownership of real estate and ensure its legality
• Oversee the marketing department and coordinate the work between them and the sales manager
Executive Assistant Jan 2017 – Jul 2018
Binobeid group(contracting-Real state- Management and operation of hotels) - Saudi Arabia
• Participate in setting the main objectives of the group of companies and participate in the formulation and supervision of their implementation.
• Provide advice to the Chairman and Vice Chairman
• To overcome obstacles that hinder the process of working between different departments and coordination between these departments
• Attend meetings of the Board of Directors and cooperate with the chairman and vice chairman in the drafting of recommendations and decisions issued and develop appropriate plans to implement these recommendations and resolutions
• Participate in the drafting and preparation of the Manual on Human Resources Procedures with the Vice-Chairman and supervise the implementation of the manual.
• Member of the Arbitration Committee for the resolution of disputes and problems that occur within the group of companies or among employees
• Representing the Board of Directors of the Group of Companies to finalize the delivery and delivery procedures between the directors
• Representing the board of directors of the group of companies to end the procedures of handing over tasks between managers
• Representing the Board of Directors of the Group of Companies in front of others as well as in events, parties and official interviews
• Monitor and review the weekly and monthly performance reports of employees and summarize them and submit a report to the Board of Directors
Executive Secretary for the Office of Chairman and Vice Chairman Apr 2014 – Dec 2016
Binobeid group(contracting-Real state- Management and operation of hotels) - Saudi Arabia
• Management the group head office
• Full coordination between the employees in main office and the Board of Directors
• Full coordination between the Board of Directors and hotels management in Mecca and follow up the operating procedures.
• Oversee the management of the hotels during the Hajj season
• communicating with law firms (both inside and outside the Kingdom) and accountancy.
• Responsible for communication between the Group and management consulting companies and is responsible for reviewing the work of these companies with the group to develop human resources policies and procedures manual for the Group
• Responsible for communication between the Group and the legal and accounting offices and is responsible for reviewing these offices work with the group to develop the financial system of the group
•Communicating with recruitment offices to bring domestic employment and special drivers to work with Board members
¬
Office director of General Manager Sep 07 – May 2013
Al Rawaf Co. for trading & contracting - Saudi Arabia – Qassim - Buraydah
•Arranging the general manager appointment and registering the visitors.
•Arranging travels (booking, hotels)preparing plans and dates for journeys
•Preparing backup to the general manager about the activities that took place during his absence.
•Following the personal account for the manager all his deposits and withdraws with banks.
•Studying and giving a report about what is given by the manager.
•Following all the administrative activities and solving problems.
•Linking between members of different administrations.
•Dealing with outdoors complaints.
•Co – ordination among Different departments for promotion of performance.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
•Following up customers telephones.
•Preparing correspondence and designing the required forms.
•Arranging meetings, invitations, places , hosts and writing reports.
• Preparation of meeting agenda, enlisting topics forwarded for discussion and distribution of such among participants prior to the meeting.
•Conducting register of meetings for registering discussed topics, or decisions that were made and who is responsible for execution.
• Preparation of register for decision follow – up and progress of execution to forward situation prior to next meeting.
• Following up the direction and orders of the general manager.
•Following work requirements (materials and maintenance).
•Assuring housing, visits and travels for outdoor visitors.
•Contracting with DHL, FedEx. ,,,etc.
•Following up exporting and importing.
• Participation in designing and managing the website of the company.
¬
Administrative Assistant (Head office) Sep 95 – Oct 06
Multi M Group (group of companies)- MOHM Sector (Metal & wooden furniture)-Egypt
• Helping in establishing procedures work instruction, quality index that required to ISO 14001 ,ISO9002, ISO9001.
• Responsible of observing documents and data concerning ISO at two companies inside the group
• Responsible of making weekly or monthly reserve copies of data and keeping in a correct way.
•Saving Correspondences according to regulations for protection from loss, damage or submission to unauthorized persons
•Contact with local and international suppliers to make a deals.
•Responsible for purchase some of main production materials, tools,...etc
•Responsible for purchase computer machines, printers, scanners, accessories,…etc for all group of companies
•Making statistics of importers, their prices and making comparison between them to reach to the best price and way of settlement.
•Participation in proposing alternative and new materials in local markets with the purpose decreasing the cost or improving quality or increasing productivity.
E-Mail Address: h_n_afifi@hotmail.com
Country: Egypt
Phone: +20 21010566866
Job Position Applying For: office manager/executive assistant
Current Job Title: executive assistant
Total Years of Experience: 20 years
Copy your Resume / CV in this box:
Private Business Apr 2019 – Now
Director of Planning and Follow-up Oct 2018 – Feb 2019
Global for contracting & real estate - Egypt
• Create sales team and management team and supervise their work assignments.
• Develop and supervise the implementation of sales plans.
• Follow-up of work between different departments to ensure the flow of work
• Visit sites with sales team
• Review all documentation of ownership of real estate and ensure its legality
• Oversee the marketing department and coordinate the work between them and the sales manager
Executive Assistant Jan 2017 – Jul 2018
Binobeid group(contracting-Real state- Management and operation of hotels) - Saudi Arabia
• Participate in setting the main objectives of the group of companies and participate in the formulation and supervision of their implementation.
• Provide advice to the Chairman and Vice Chairman
• To overcome obstacles that hinder the process of working between different departments and coordination between these departments
• Attend meetings of the Board of Directors and cooperate with the chairman and vice chairman in the drafting of recommendations and decisions issued and develop appropriate plans to implement these recommendations and resolutions
• Participate in the drafting and preparation of the Manual on Human Resources Procedures with the Vice-Chairman and supervise the implementation of the manual.
• Member of the Arbitration Committee for the resolution of disputes and problems that occur within the group of companies or among employees
• Representing the Board of Directors of the Group of Companies to finalize the delivery and delivery procedures between the directors
• Representing the board of directors of the group of companies to end the procedures of handing over tasks between managers
• Representing the Board of Directors of the Group of Companies in front of others as well as in events, parties and official interviews
• Monitor and review the weekly and monthly performance reports of employees and summarize them and submit a report to the Board of Directors
Executive Secretary for the Office of Chairman and Vice Chairman Apr 2014 – Dec 2016
Binobeid group(contracting-Real state- Management and operation of hotels) - Saudi Arabia
• Management the group head office
• Full coordination between the employees in main office and the Board of Directors
• Full coordination between the Board of Directors and hotels management in Mecca and follow up the operating procedures.
• Oversee the management of the hotels during the Hajj season
• communicating with law firms (both inside and outside the Kingdom) and accountancy.
• Responsible for communication between the Group and management consulting companies and is responsible for reviewing the work of these companies with the group to develop human resources policies and procedures manual for the Group
• Responsible for communication between the Group and the legal and accounting offices and is responsible for reviewing these offices work with the group to develop the financial system of the group
•Communicating with recruitment offices to bring domestic employment and special drivers to work with Board members
¬
Office director of General Manager Sep 07 – May 2013
Al Rawaf Co. for trading & contracting - Saudi Arabia – Qassim - Buraydah
•Arranging the general manager appointment and registering the visitors.
•Arranging travels (booking, hotels)preparing plans and dates for journeys
•Preparing backup to the general manager about the activities that took place during his absence.
•Following the personal account for the manager all his deposits and withdraws with banks.
•Studying and giving a report about what is given by the manager.
•Following all the administrative activities and solving problems.
•Linking between members of different administrations.
•Dealing with outdoors complaints.
•Co – ordination among Different departments for promotion of performance.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
•Following up customers telephones.
•Preparing correspondence and designing the required forms.
•Arranging meetings, invitations, places , hosts and writing reports.
• Preparation of meeting agenda, enlisting topics forwarded for discussion and distribution of such among participants prior to the meeting.
•Conducting register of meetings for registering discussed topics, or decisions that were made and who is responsible for execution.
• Preparation of register for decision follow – up and progress of execution to forward situation prior to next meeting.
• Following up the direction and orders of the general manager.
•Following work requirements (materials and maintenance).
•Assuring housing, visits and travels for outdoor visitors.
•Contracting with DHL, FedEx. ,,,etc.
•Following up exporting and importing.
• Participation in designing and managing the website of the company.
¬
Administrative Assistant (Head office) Sep 95 – Oct 06
Multi M Group (group of companies)- MOHM Sector (Metal & wooden furniture)-Egypt
• Helping in establishing procedures work instruction, quality index that required to ISO 14001 ,ISO9002, ISO9001.
• Responsible of observing documents and data concerning ISO at two companies inside the group
• Responsible of making weekly or monthly reserve copies of data and keeping in a correct way.
•Saving Correspondences according to regulations for protection from loss, damage or submission to unauthorized persons
•Contact with local and international suppliers to make a deals.
•Responsible for purchase some of main production materials, tools,...etc
•Responsible for purchase computer machines, printers, scanners, accessories,…etc for all group of companies
•Making statistics of importers, their prices and making comparison between them to reach to the best price and way of settlement.
•Participation in proposing alternative and new materials in local markets with the purpose decreasing the cost or improving quality or increasing productivity.
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