First Name: Aicha Latroch
E-Mail Address: aichalatroch17@gmail.com
Country: United Arab Emirates
Phone: 00971521717223
Job Position Applying For: Executive Secretary
Current Job Title: Senior Secretary
Total Years of Experience: 9
Copy your Resume / CV in this box:
Aicha Latroch
DUBAI, UAE
Email: Aichalatroch17@gmail.com
Aichalatrouch@yahoo.com
Mob: +971 52 1717223
EMPLOYMENT HISTORY
January 2019 – Till Date, Senior Secretary, Aramco Overseas, Maritime Yard Development Project, UAE, Dubai
• In addition to the role as a Senior Secretary to the Company Representative, also assisting the Business Manager to coordinate with appointment and interview for the new hire/candidate for the project.
• Diary Management.
• Setting-up the offices and provide all necessary requirements for the offices.
• Preparing expenses reports and travel order in SAP.
• In charge in ordering all items for the office supplies/refreshments.
• Submitting reminders for any pending letters for a response.
• Assist the Manager finding private & state schools for their children.
• Liaise with the schools and head office for any invoicing related matters
• Assist the manager for finding accommodation and liaise with agent and real estate Company for the contact and the payment.
• Follow up with the accommodation Rental Agreement ,AC Contract and Empower
• Liaise with car rental companies and negotiate the best rate.
• Solve any problem or issue in the company.
• Update the staff directory and send it weekly to HR.
• Coordinate with hotels or subcontractors for the management meeting catering.
• Arranging Business Cards.
• Covering DCC in vacation/Leave.
Aug 2017-Sep 2018, Secretary Executive, Oil Refinery, Arzew, Algiers
• Monitoring attendance for all the team and submit to accounts department for salary.
• Attending meetings in and out of company.
• Providing secretarial support to the Project Team.
• Coordinate printing, scanning, binding of the hardcopy.
• Diary Management.
• In charge for ordering all office item stationery & Refreshment.
• Giving Support to the HR.
• Arranging business cards.
• Coordinate between the accounts department and clients for the payment.
• Coordinate with PRO for the employees documents Visa and Insurance Card for expatriate.
• Reading the drawings and updating in the access system.
• Updating the hard copy drawings in the files.
January 2016 – 15 Nov 2016– Secretary, SEPCO Electric Power Construction Corporation, MGSE PH2 Project, UAE, Dubai
• In addition to the role as a Secretary to the Company Representative, also assisting the Business Manager to coordinate with appointment and interview for the new hire/candidate for the project.
• Setting-up the offices and provide all necessary requirements for the offices.
• Preparing expenses and arranging travel.
• Compiling weekly highlights to be submitted to the Department.
• In charge in ordering all items for the office supplies/refreshments.
• Monitoring attendance for all the team and checking the submitted Timesheet for approval.
• Submitting reminders for any pending letters for a response.
• Assist the team finding private & state schools for their children.
• Liaise with the schools and head office for any invoicing related matters
• Assist the team for finding private hospitals and local surgeries and liaise with them in terms of getting treatment and sending the invoices for payment
• Assist the team for finding accommodation
• Liaise with car rental companies and negotiate the best rate.
Nov 2013 – Jan 2016 – Secretary & HR coordinator for Gulf Master General Trading LLC, UAE, Dubai
• Arranging Business Cards.
• Diary Management.
• In charge in ordering all items for the office supplies/refreshments.
• Monitoring attendance for all the team and checking the submitted Timesheet for approval.
• Coordinate between Finance department and the clients for the payments.
• Work closely with Business Manager to support all aspect of administrations and complying with the company standard procedures.
• Coordinate with accounts department for employees Salary.
• Following with PRO for Employees visa and insurance.
• Petty Cash
• Preparing Gate Pass in Arabic
• Making LPO and Invoices.
• Translate Documents From Arabic to English.
March 2012 – Oct 2013 HR Assistant for JCC oil & Petroleum (China Petroleum) Oran Algeria
• Posting Job opening in new paper with recruitment agencies and at online job portal.
• Coordinating between HR Head and other department heads to identify the vacancies and scheduling Job interviews.
• Checking all manpower documents and update in System.
• Monitoring attendance for all the team and checking the submitted Timesheet for approval.
• Assisting HR manager and of all paper work and daily reports.
• Providing the HR Head with the daily updates of personnel welfare.
• Coordinate with Accounts department for Employees Salary
Jun 2010 – Feb 2012 Project Secretary & Controller Document (Piping 1) for Daewoo Engineering &Construction in Oran Algeria
• Reading all the drawings and update in access system (Spool, Flanges ….)
• Keep a copy of the drawing in the files and make 2 copies to piping 2 & 3.
• Change daily in access system as per the drawing changes and replace the new.
• Providing Administration Secretarial Support for the department.
• Schedule and coordinate meetings, interviews appointments events and other similar activities.
• Planning Holidays and meetings as per the instruction of the department head interacting with client’s vendors and visitors.
• Providing secretarial support to the Project Team, scheduling and organising internal / external meetings and hospitality; diary management and coordination of all demands including replying to emails / letters when required.
• Maintain proposal database containing final versions of all proposals submitted.
• Coordinate printing, scanning, binding of the hardcopy.
